Inventory Management Basics in Essentials Solutions

March 21, 2024

Description

Watch a video on how to set up and manage your inventory in Essentials Solution

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Watch the video:

Keeping track of inventory
can be a challenge for any business owner.
With Bank of America Essential Solutions,
you can track and manage your inventory easily and efficiently.
In this video, you'll learn how
to add inventory categories and departments.
Add items to your inventory.
Add, edit, and remove a modifier item in a group.
Add or remove store specific items for multiple stores
and how to monitor and manage inventory.
To begin, go to pointofsale.bofamerchantservices.com.
Then log in to Bank of America Essentials Solution Back Office.
To create categories, select the "Inventory" tab
on the top menu bar on the home screen.
Then select the "Categories and Items" sub tab.
On the far left, click on "Add a Category"
and a new window will appear.
First, enter the name of the category you will create.
Next, use the drop down menu to select a department
for your new category.
Then choose the option to select either "Color" or "No Color"
for the newly created category.
Then click "Save.
Your newly created category will now appear
on the left hand side of the screen.
To add an inventory department, select the "Inventory tab"
on the top menu bar on the home screen,
then select the "Departments" sub tab.
Now click the "Add a Department" button,
enter the new department name
and assign categories to that department.
Then click "Save" to finish.
To add an inventory item, select the "Inventory" tab
on the top menu bar on the home screen,
then select the "Categories and Items" sub menu tab.
On the left, select the category to add the item to.
Now on the right, select "Add Item".
The Basic Item Setup page will open
and you will select a category to add your new item to.
You now will name the newly added item
and confirm that the POS active box is checked.
Next, select the proper "Sold by" option for this item.
Then enter the sales price for the item
and select the tax category for the item.
Finally, click "Save" to add the item to your inventory.
You'll see it listed in inventory
when you return to the home screen.
With bulk import, you can import your inventory list.
To do this, you'll need to download
and fill out the template provided in the Back Office
before you can import a list.
To start the inventory list import,
select the "Inventory" tab,
then click on "Import Items" on the right side
of the inventory home screen.
You'll be asked to locate your file.
Before uploading your file,
review the file data and import details
by selecting "Review Item List".
To upload the item list, select "Import From List"
then select "OK" from the import item list popup window.
To perform an extended item setup,
return to the inventory home screen and click on an item.
Next, click on "Extended Item Setup"
and scroll through the page
to view the additional item setup options available.
Once you are finished completing your extended item setup,
click "Save".
To add a modifier item in a group,
select the "Inventory" tab on the top menu bar,
then select the "Modifiers" sub menu tab.
Next, select the "Add Modifier Group" button
on the far left.
In the popup window, enter the name of the modifier group.
To complete, click "Save Changes.
To add modifiers to a modifier group,
return to the modifier main screen.
Now click "Add Modifier" to the top right corner.
Here, you will select the modifier group
to add modifiers to.
Now name the modifier,
add a price
and click "Save".
To edit modifiers, return to the modifier main screen,
then select the "Recently Added" modifier group.
Make your desired edits to your modifiers
and click "Save".
To remove a modifier, return to the main screen,
select a modifier,
then select "Remove Modifier",
then select "Okay".
To add a store, select the "Inventory" tab
in the top menu bar on the home screen.
Next, use the store selector to choose company view
for all stores.
Then select the "Inventory" tab.
Next, select the "Categories and Items" sub tab.
Now click on the item you need to assign to a specific store
to view in the item detail screen.
Now click the "Assigned Store" button.
Here, you will check the boxes
for the stores the item will be assigned to
and available on those stores' POS devices.
Click "Done" to close the POS availability screen.
Click the "Save" button to complete.
The receiving inventory report tracks the quantity
of items being added to inventory
and quantity of items being sold.
It also updates vendors, costs
and the retail price of items.
To monitor inventory received,
start by selecting the "Inventory" tab.
Then click on the "Manage" sub tab,
next, select "Receive" on the sidebar menu.
You can now filter items displayed by vendor
and enter an items name or barcode in the search box
and click the search icon to view your inventory.
The counting inventory is the item count worksheet
that lists all of the items you intend to count
in your inventory.
To create a Counting inventory, first select "Inventory",
then select the "Manage" sub tab
and then select the "Count Worksheet".
Here you can filter items by the last time they were counted
to items created in the last 30 days.
You can then print the page as a record for the sales floor
and stockroom when packages are counted by hand.
Once your hand count is complete,
enter the number from the count worksheet
into the Back Office
to update your online inventory records.
To create an item sales report,
select the "Results" tab from the home screen.
Under "Sales" in the left hand column,
select "Item Sales",
then select a preset date range on the top
or enter the specific date range you would like
for your Item Sales Report.
You can also use the filter dropdown menu
to select "All Categories"
or a particular category.
For more information
visit bankofamerica.com/MerchantHelp.