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Payments App V1.01.05 Sale

December 18, 2024

Description

How to perform a sale in Payments App version 1.01.05

What's in this article?

Depending on the features you choose to enable for your business and the method of payment tendered, the process for making a sale will vary. Features that may be enabled include tipping (inline during the sale or adjusted after the sale), requiring an invoice number, or requiring a Server ID. If the card presented is a purchasing card, additional fields will display.

To make a sale using the Payments app
  1. Open the Payments app.
  2. Tap a payment method: Credit, Debit, or EBT. If your business is not enabled for debit or EBT, those options will not display.

    NOTE:  Cash back is not supported at this time. 

  3. Tap Sale.
  4. Enter the total amount of the sale, including tax and tap Confirm.
  5. (If tipping enabled) Do one of the following:
    • Inline tipping/tips entered at time of sale:  Select a preset tip option or tap Other to enter a different amount.  
    • Tip adjustments after the sale:  Enter a tip amount and tap Confirm.
  6. Swipe, insert, or tap the credit card. 
  7. (If enabled) Enter the Invoice number and tap Confirm. 
  8. (If enabled) Enter the Server ID and tap Confirm.
  9. (If debit) Instruct the customer to enter the PIN number and tap Confirm.
  10. (If enabled) If the amount of sale exceeds the balance on pre-paid card a prepaid card, the approved amount and balance due (amount owed by customer) display. Accept another form of payment for the balance due. Void the transaction and return the approved amount to card.

    NOTE: Contact us if you would like to disable partial approvals. 

  11. (Purchase card only) If a purchasing card was used for the payment, enter a Purchase Order number for the sale and press Enter, then enter the tax amount for the sale and press Enter.
  12. (Purchase card only) Choose a tax status and press Enter.
  13. If an additional receipt is needed, tear off the receipt and press OK to print a second copy; otherwise, tap Cancel. The customer will be prompted to remove the card, if inserted and the sale will complete, returning to the idle prompt.
To manually key a sale in Payments app
  1. Open the Payments app.
  2. Tap a payment method: Credit.

    NOTE:  Debit and EBT transactions are not supported for Manual Key entry. Cash back is not supported at this time. 

  3. Tap Sale.
  4. Enter the total amount of the sale, including tax and tap Confirm.
  5. If tip is enabled, do one of the following:
    • Tips captured in the transaction (inline): Select a preset tip option or tap Other to enter a different amount.  
    • Tip adjustments after the sale (tip adjust): Enter a tip amount and tap Confirm.
  6. Tap the Please Enter Account field.
  7. If prompted, enter the operator password.
  8. Type the card number and tap the keyboard icon in the bottom left of the screen, then tap  Confirm.
  9. Enter the expiration date on the card and tap Confirm.
  10. Choose whether the card is present or not, then continue based on your selection:
    Card Not Present
    1. Enter the card billing address and/or ZIP code. Tap Confirm.

      NOTE:   Non-US cards cannot bypass the ZIP code request. A numeric ZIP code must be entered. Refer to International Credit Card Transactions for information on how to process a non-US card sale.

    2. Enter the card verification code from the back of the card.

      WARNING! 
      Bypassing Address/Card Verification Fields Not Recommended
      Leaving the address, ZIP or card verification code blank will bypass the field but doing so will increase the risk of chargeback. If you bypass the card verification code, you will need to select a reason for the bypass, the tap OK.

    Card Present
    • Type the card billing ZIP code, then tap Confirm.

      NOTE:  Non-US cards cannot bypass the ZIP code request. A numeric ZIP code must be entered. See International Credit Card Transactions for information on how to process a non-US card sale.

  11. (If enabled) Enter the Invoice number and tap Confirm. 

    NOTE: If Invoice number is not enabled, you may be prompted for an Order Number, this number can be an invoice number, order number or any number that ties the transaction with the order. This number cannot be repeated and accepts only alphanumeric characters.

  12. (If enabled) Enter the Server ID and tap Confirm.
  13. (If debit) Instruct the customer to enter the PIN number and tap Confirm.
  14. (If enabled) If the amount of sale exceeds the balance on pre-paid card a prepaid card, the approved amount and balance due (amount owed by customer) display. Accept another form of payment for the balance due. Initiate void to cancel transaction and return the approved amount to card.

    NOTE: Contact us if you would like to disable partial approvals. 

  15. (Purchase card only) If a purchasing card was used for the payment, enter a Purchase Order number for the sale and press Enter, then enter the tax amount for the sale and press Enter.
  16. (Purchase card only) Choose a tax status and press Enter.
  17. If an additional receipt is needed, tear off the receipt and press OK to print a second copy; otherwise, tap Cancel. The customer will be prompted to remove the card, if inserted and the sale will complete, returning to the idle prompt.
  18. The transaction will complete after entry indicating the "Credit Sale Success" then the terminal will return to the idle prompt on the home screen.



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